OFFICE COORDINATOR
Job Description

We are looking for a detail-oriented Office Coordinator to manage daily operations,
including administrative tasks, inventory control, equipment handling, RPA-driven
process automation, AI solution testing, and general office duties. Key responsibilities
include maintaining inventory and equipment, implementing RPA workflows, testing AI
functionalities, managing mail and banking tasks, and ensuring a well-organized office
environment.

Responsibilities:
● Office Operation Automation Using RPA (Robotic Process Automation)
○ Develop, implement, and maintain process automation solutions using
Robotic Process Automation (RPA) tools to optimize office operation
workflows.
○ Document automation requirements, workflows, and results to support
continuous improvement.

● Testing AI Solutions
○ Analyze test results and provide detailed feedback to development
teams to refine AI functionalities.
○ Stay updated on emerging AI testing methodologies and tools to
enhance testing efficiency.

● Inventory Control:
○ Maintain an accurate inventory of office equipment and supplies.
○ Order and restock supplies as needed.
○ Track equipment usage and maintenance.
● Equipment Handling:
○ Ship and receive equipment as required.
○ Coordinate equipment repairs and maintenance.
○ Maintain a clean and organized workspace.
● General Office Duties:
○ Provide general administrative support as needed.
○ Answer and direct phone calls.
○ Greet visitors and maintain a positive office environment.

● Banking Duties:
○ Deposit checks at the bank on a regular basis.
○ Maintain accurate records of bank deposits and withdrawals.
○ Reconcile bank statements.
● Mail Management:
○ Sort and distribute incoming mail.
○ Prepare outgoing mail for shipping.
○ Maintain accurate records of all incoming and outgoing mail.

Qualifications:
● High school diploma or equivalent.
● Strong organizational and time management skills.
● Attention to detail and accuracy.
● Proficiency in Microsoft Office Suite & Google Suite.
● Ability to lift and carry boxes up to 25 pounds.
● Valid driver's license.